RR JobCopilotAI job search on autopilotRR Job BoardBrowse thousands of live jobsJobCopilot for SchoolsGraduate placement at scaleJobCopilot for GovernmentsPublic employment programsRR OutplacementCareer transition with Spear Executive PartnersRR RecruitersJoin our network on RecruitHub AfricaOn-Demand HRFractional HR professionals
Pricing Careers Journal
At Recruitment Room, your privacy is paramount. This policy explains how we collect, use, and protect your data
when you use our services, including RR Recruit, RR Global Payroll, Contractor Management, RR Agent of Record,
and related platforms. By accessing our services, you agree to the terms outlined below.
GDPR CompliantKenya Data Protection ActCCPA Compliant
1 Information We Collect
We collect data to deliver and improve our services. The information we collect depends on how you interact with our platform.
2 How We Use Your Information
We use your information to provide, maintain, and improve our services in the following ways:
- To Provide Services: Process payroll, recruit talent, manage compliance, and facilitate employment relationships
- To Communicate: Send service updates, respond to inquiries, and share relevant offers (opt-out available)
- To Improve: Analyze trends and user behavior to enhance platform functionality and user experience
- To Comply: Meet legal obligations including tax filings, labor laws, and regulatory requirements
- To Protect: Detect and prevent fraud, security threats, and ensure platform integrity
3 Legal Basis for Processing (GDPR)
If you reside in the EU/UK, we process your personal data based on the following legal grounds:
You can withdraw consent at any time by contacting us. This will not affect the lawfulness of processing based on consent before withdrawal.
Your Control
- Contractual Necessity: To fulfill services you request and maintain our relationship with you
- Consent: For marketing communications or processing sensitive data (e.g., background checks)
- Legal Obligations: To comply with tax, labor law, and other regulatory requirements
- Legitimate Interests: To improve our services, prevent fraud, and ensure platform security
4 Data Sharing
We only share your data when necessary and under strict conditions. We share data with:
We never sell your personal data to third parties. Your information is only shared as described in this policy.
Important Commitment
- Service Providers: Trusted partners including payroll processors, cloud hosting services, and compliance partners who assist in delivering our services
- Legal Authorities: When required by law, such as responding to court orders, tax audits, or regulatory investigations
- Affiliates: Recruitment Room Europe and Recruitment Room Americas for coordinated regional operations
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity
5 Data Security
We implement industry-standard security measures to protect your information from unauthorized access, disclosure, alteration, and destruction.
While we implement robust security measures, no system is 100% secure. We encourage you to use strong passwords and report any suspicious activity immediately.
Security Commitment
- Encryption: AES-256 encryption for data transfers and storage, ensuring your information remains secure
- Access Controls: Role-based permissions and multi-factor authentication for staff access
- Regular Audits: Ongoing security assessments, penetration testing, and vulnerability scans
- Secure Infrastructure: Data centers with physical security, redundancy, and disaster recovery protocols
- Employee Training: Regular security awareness training for all team members
6 Cookies & Tracking Technologies
We use cookies and similar technologies to enhance your experience and understand how you use our platform.
7 International Data Transfers
As a global platform, your data may be transferred to and processed in countries outside your jurisdiction,
including the United States, European Union, and Asia-Pacific regions.
8 Your Rights
Depending on your location, you have various rights regarding your personal data:
To exercise any of these rights, contact us at Contact our team. We will respond within 30 days.
Exercise Your Rights
- Access: Request a copy of the personal data we hold about you
- Correction: Update or correct inaccurate or incomplete information
- Deletion: Request deletion of your personal data (subject to legal obligations)
- Restriction: Limit how we process your data in certain circumstances
- Portability: Receive your data in a structured, machine-readable format
- Objection: Object to processing based on legitimate interests or for direct marketing
- Withdraw Consent: Revoke consent for data processing at any time
9 Data Retention
We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
10 Children's Privacy
Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal
information from children.
If we become aware that we have collected data from a child without parental consent, we will take immediate steps to delete that information.
Parental Notice
11 Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements,
or other factors. When we make material changes, we will notify you by:
We encourage you to review this policy regularly to stay informed about how we protect your information.
Continued use of our services after changes constitutes acceptance of the updated policy.
- Posting the updated policy on our website with a new "Last Updated" date
- Sending an email notification to registered users
- Displaying a prominent notice on our platform
12 Contact Us
For questions, requests, complaints, or to exercise your data rights, please contact us:
- Email: Contact our team
- Location: Kenya
- Response Time: We aim to respond to all inquiries within 30 days
Compliance Statements
This policy applies to all Recruitment Room entities, including Recruitment Room Europe and
Recruitment Room Americas, ensuring consistent data protection standards globally.
- GDPR: EU/UK users have rights under Articles 15-22 of the General Data Protection Regulation
- CCPA: California residents can request data disclosure, deletion, and opt-out of data sales
- Kenya Data Protection Act, 2019: Fully compliant with local data protection regulations
Have Privacy Questions?
Our data protection team is here to help. We're committed to transparency and protecting your privacy rights.
By using our platform, you agree to this Privacy Policy and our Terms and Conditions.